Overview
An active principle is looking for an experienced, highly polished, part-time hybrid assistant to support a fast-paced, travel-heavy schedule and the execution of several annual events. This role requires exceptional organizational skills, sound judgment, and a calm, solutions-oriented approach.
Responsibilities
Scope of Responsibilities
- End-to-end coordination of travel arrangements for the team in support of ongoing production work, including flights and ground transportation
- Calendar management and day-to-day logistical support, production schedules, and shifting priorities
- Planning support and on-the-ground coordination for a limited number of curated annual events
- Acting as a primary liaison during travel and events with vendors, venues, and stakeholders
- Serving as a consistent point of contact for multiple independent contractors, ensuring clear communication and operational continuity
- Ad-hoc administrative and operational support as required
Requirements
Profile & Qualities
- Highly organized, detail-driven, and anticipatory in approach
- Poised, professional, and socially astute, with the ability to communicate comfortably across a wide spectrum of individuals and environments
- Discreet, trustworthy, and accustomed to handling confidential matters
- Equally at ease engaging with corporate professionals, creative and bohemian personalities, and high-profile or traditionally formal circles
- Self-directed with the ability to manage multiple priorities seamlessly
- Flexible and responsive during travel and key event periods
Technical & Operational Proficiency
- Fully Mac-literate; fluent within the Apple ecosystem
- Strong command of Google Workspace and scheduling, booking, and communication platforms
- Comfortable managing complex calendars, itineraries, and shared digital systems
Salary and Benefits
Engagement & Compensation
- Part-time, hybrid role (remote with in-person support as needed)
- Flexible structure with elevated involvement during travel and event windows
- Compensation in the range of $40/hour, aligned with experience and level of professionalism
