Overview
A private multi-generational family with a main residence in Hillsborough and another in SF is seeking an estate manager to join their fully staffed team. While the schedule is Monday through Friday, on-site in Hillsborough from 9am-5pm, with flexibility. You may need to travel to other properties throughout CA and abroad. The position starts as a temporary six-month role, with the potential to become permanent. This role is hiring immediately. This is a live-out position, so you should live locally in the SF/Bay Area. The family is only seeking local candidates at this point in time.
Responsibilities
- Serve as the operational backbone with full oversight of the household, operations, and vendor relationships
- Direct personal support to the principal and family
- Polished, discreet, and exceptionally organized
- Consistent standard of care for every task, large or small
- Must thrive in a fast-paced, detail-driven environment
- Move easily between high-level strategic coordination and hands-on problem-solving
- Oversee daily operations across the Hillsborough primary residence, and at times, other properties as needed
- Manage and coordinate household staff, contractors, and vendors, including housekeeping, culinary, and maintenance teams
- Serve as primary liaison for active construction and design projects, tracking timelines and coordinating with contractors and designers
- Oversee wine cellar, spirits, and humidor inventory management across properties
- Coordinate seasonal property turnover (Carmel arrivals/departures) and manage parcel/mail handling
- Manage the principal's calendar, travel logistics, and coordination with his Executive Assistant
- Handle personal errands, restaurant reservations, event ticketing, and gift sourcing/wrapping
- Support planning and execution of family dinners, medium-scale gatherings, and large events
- Assist with pet care coordination and scheduling for family dogs
- Coordinate with the Accounting team on household budgets, invoicing, and vendor payments
- Liaise with Security to ensure property protocols are maintained
- Maintain organized systems for household documentation, service schedules, and staff calendars
- No job is too big or too small — willing to step in personally whenever needed to ensure seamless household operations
Requirements
- Legal to work in the US
- Already living locally or a commutable distance to Hillsborough
- Clear and Valid driver’s license
- Reliable transportation to get you to other properties
- 5+ years of experience as an Estate Manager, House Manager, or Executive/Personal Assistant in a private UHNW household
- Exceptional discretion, professionalism, and sound judgment
- Strong project management skills, particularly with construction/renovation coordination
- Comfortable working across multiple properties and adapting to shifting family schedules
- Proficiency with household management and scheduling tools (e.g., Control4 familiarity, Google Workspace)
- Ability to navigate direct feedback and firm direction
Salary and Benefits
The family is offering a competitive salary based on prior experience and skill set. If the position is offered permanently, benefits to include:
- PTO, vacation & sick
- Full PPO Platinum medical insurance premium paid by employer
- 10% 401K match on base salary
- Discretionary performance-based annual bonus
