Overview
A highly respected company in the energy and utilities infrastructure sector is seeking an experienced executive assistant to support its President and CEO, with the opportunity to expand support to the CFO once established in the role. This is a full-time, in-office position for a polished, proactive professional who sees themselves as a true extension of the executives they support.
The organization is known for doing things the right way, not the easy way, and for operating with an owner’s mindset at every level. Safety, integrity, accountability, and pride in work are deeply embedded in the company’s culture. Employees are expected to act with professionalism, discretion, and a commitment to collective success.
This role is ideal for someone who thrives in a high-trust, conservative, customer-facing environment, values structure and excellence, and enjoys anticipating needs.
The schedule for this role is Monday through Friday from 8:00am to 5:00pm.
Responsibilities
Manage complex scheduling and calendar coordination.
Coordinate travel logistics, including flights, accommodations, and ground transportation.
Prepare and submit expense reports accurately and on time.
Schedule and coordinate business lunches, dinners, sporting events, and client engagements.
Handle executive-level administrative tasks, including passport renewals and personal logistics as needed.
Serve as a professional point of contact with clients, partners, and internal stakeholders.
Support company communications and written materials as needed.
Manage special projects such as executive correspondence, birthday and holiday cards, gift baskets, and annual review initiatives.
Anticipate executive preferences, routines, and priorities to proactively support daily operations.
Run occasional local errands, including driving as needed.
Qualifications
Prior experience supporting senior executives, ideally at the President, CEO, or C-suite level.
Strong executive presence with a polished and professional demeanor.
Exceptional organizational skills and attention to detail.
Proactive, solutions-oriented mindset with the ability to anticipate needs.
Strong written communication skills and comfort assisting with executive-level correspondence.
High emotional intelligence and the ability to navigate sensitive situations discreetly.
Ability to act as a trusted advocate and extension of the executives supported.
Requirements
Absolute discretion and the ability to handle confidential information with care and professionalism.
Comfortable working in a traditional, customer-facing corporate environment with high standards of presentation.
Valid driver’s license and comfort driving for work-related errands.
Reliable, punctual, and consistently professional.
- US passport, Green Card or EAC
Salary and Benefits
Competitive salary, commensurate with experience
Comprehensive medical, dental, and vision insurance
401(k) with employer match
Short-term and long-term disability coverage
Full corporate benefits package
