Overview
Our client, a hedge fund based in Midtown, is seeking a highly organized, proactive Executive Assistant to support the IR/Marketing Partner with some light back up support to a Marketing Associate. This is a key administrative role focused on managing calendars, coordinating meetings with current and prospective investors and booking global travel. The ideal candidate will be detail-oriented, resourceful, and discreet, with exceptional communication skills and a strong sense of integrity. The schedule is 9-5:30pm Monday through Fridays and working from home on occasion.
Responsibilities
- Heavy calendar and adept meeting management for a busy, travel-heavy team
- Proactive scheduling of investor, prospect, and other fundraising meetings across multiple time zones and geographies
- Coordinating large meetings and calls, often with multiple external parties
- Booking domestic and international travel, including flights, hotels, cars, and itineraries
- Preparing and processing expense reports accurately and in a timely manner
- Providing occasional on-site support at fundraising events or investor meetings
- Handling other administrative tasks and special projects as needed
Requirements
- 7-10 years of experience in an executive assistant role, ideally supporting a team
- Experience supporting executives in finance, professional services, or investor relations preferred
- Strong attention to detail and follow-through
- Proactive and comfortable managing up, chasing down scheduling, and solving problems independently
Salary and Benefits
- $120,000 base with bonus
- Fully paid medical, dental, vision
- Vacation days
- Sick days
