Overview
A warm, busy family of five in the Mid-Peninsula area of San Francisco, CA, is seeking a highly organized, proactive, and personable Family Assistant / Backup Nanny to support their household. This is a full-time, long-term position that combines family assistantresponsibilities with backup nanny support.The role is ideal for a candidate interested in a variety of tasks who values being a part of a team, working with children, and is interested in developing their career path toward estate management.
Schedule Overview
The household operates on a split shared schedule. Two Family Assistants work as a team to ensure seamless coverage.
- When the ROTA nanny is on shift:Both Family Assistants work 9:00 a.m. – 5:30 p.m.
- When the ROTA nanny is off shift:The two-Family Assistants split coverage between early and late shifts.
Sample Rotation
Week #1:
Nanny on shift - Thursday to Wednesday
FA#1 Thursday/Friday 9-5:30, Monday to Wednesday 9-5:30
FA#2 Same as FA#1
Week#2:
Nanny off shift
FA#1, Thursday/Friday 7am-3:30pm, Weekend off, Monday/Tuesday 11:30-8:00pm, Wednesday 7am-3:30pm
FA#2, Thursday/Friday 11:30am-8:00pm, Weekend off, Monday/Tuesday 7:00am-3:30pm, Wednesday 7am-3:30pm
Week#3:
Nanny on shift - Thursday to Wednesday
FA#1 Thursday/Friday 9-5:30, Monday to Wednesday 9-5:30
FA#2 Same as FA#1
Week#4:
Nanny off shift
FA#1, Thursday/Friday 11:30am-8:00pm, Weekend off, Monday/Tuesday 7:00am-3:30pm, Wednesday 7am-3:30pm
FA#2, Thursday/Friday 7am-3:30pm, Weekend off, Monday/Tuesday 11:30-8:00pm, Wednesday 7am-3:30pm
Flexibility is required, including occasional weekend work or adjusted hours during the week to offset weekend coverage. Some travel may be involved.
Responsibilities
Include, but are not limited to:
Family Assistant (Primary Focus)
- Household organization and inventory management
- Purchasing household supplies and gifts; coordinating exchanges and returns
- Supporting family events and managing children’s calendars
- Assisting the Estate Manager with vendors, projects, décor coordination, and light staffing oversight
- Stepping in to support household operations when the Estate Manager is off-site
- Maintaining a streamlined vendor approach and assisting with special projects as needed
- Assist with party planning
- Travel as requested
- Ad hoc tasks
Backup Nanny/Childcare Support
- Morning support during heavier childcare weeks, including breakfast and lunch preparation and getting children ready for school (parents handle school drop-off)
- Afternoon support during later shifts, including school and activity pick-ups, homework supervision, bath time, dinner, and bedtime routines
- Providing childcare coverage when the full-time nanny is unavailable
- Confidently managing three children, ages 6–11, with a calm, capable presence
Qualifications
- Proactive team player who takes pride in their work and has a service mindset
- Calm under pressure: able to move fluidly through the day without becoming overwhelmed
- Warm, reliable, proactive, and highly organized – always 2 steps ahead
- Positive, solutions-oriented, self-starter who reads the room well and knows when to step in/out
- Comfortable in a semi-formal, fully staffed household with strong respect for privacy and discretion
- Professional and thoughtful
- Has a plan A, a plan B, and the ability to pivot
- Resourceful and confident
Requirements
- A 4-year college degree and 5 years of relevant experience, such as nannying, teaching, or executive assistant
- Tech-savvy (Google Suite)
- Strong swimmer – The family has a pool
- Valid driver’s license and clean driving record (nanny car provided for child transport)
- Trustline Certified or willing to become Trustline Certified
- CPR Certified
- Must be legal to work in the U.S. and have a clean background check
Salary and Benefits
The family is offering $140,000+ DOE, full health benefits, 401(k) with employer match after 6 months, paid sick leave, and vacation
