Overview
A private, active Bay Area family of four with a strong appreciation for the outdoors and a nature-driven lifestyle is seeking a highly polished, service-driven Estate Manager to join their team and work in collaboration with their current Estate Manager. This individual will play a pivotal role in ensuring the seamless operation of a 14,000 sq. ft. primary residence, while supporting a portfolio of five additional properties, all maintained to a luxury hospitality standard comparable to a European five-star hotel. The general schedule will be Monday through Friday with a 24/7 mindset. Some weekend coverage will be required.
This is a unique opportunity for a top-tier professional to bring structure, discretion, and operational excellence to a dynamic and evolving household.
Responsibilities
Include, but are not limited to:
Property & Estate Management
- Oversee the maintenance, repair, and overall condition of all residences and grounds
- Coordinate renovations, landscaping, and seasonal projects
- Ensure each property is fully prepared before the principal’s arrival
- Develop, refine, and maintain comprehensive household checklists and systems
- Oversee maintenance schedules for vehicles
- Identify opportunities to enhance home technology and manage implementation
Vendor & Contractor Management
- Source, vet, hire, and supervise vendors and subcontractors
- Negotiate contracts and manage service agreements
- Ensure all work meets established standards and timelines
Security & Risk Management
- Collaborate with external vendors to maintain and enhance estate security systems
- Implement and manage emergency preparedness and risk mitigation protocols
Principal & Office Liaison
- Serve as the primary point of contact between the principals, family office, and vendors
- Anticipate needs and respond promptly with discretion and professionalism
Household Operations & Leadership
- Oversee and support the household staff
- Develop and implement house manuals to ensure operational continuity
- Provide regular (weekly) status reports across all properties
- Monitor household patterns, including seasonal usage and weather-based transitions
- Manage budgets over time, with increasing responsibility
- Pet care as needed (feeding dogs and chickens)
Qualifications
- Minimum 7+ years of experience as an Estate Manager, Household Manager, or similar role
- Strong leadership, organizational, and communication skills (written and verbal)
- Proven ability to implement systems and manage complex operations
- Deep understanding of property maintenance, landscaping, and luxury service standards
- Experience with vendor sourcing, negotiation, and management
- Technologically proficient with the ability to oversee smart home systems
- Highly detail-oriented, intuitive, and proactive
- Excellent interpersonal skills with a service-oriented mindset
- Collaborative team player who can also work autonomously
- Demonstrates discretion, confidentiality, and professionalism at all times
- Flexible schedule, including evenings, weekends, and holidays as needed
- Pet/Animal friendly - The family has dogs and chickens
Requirements
- Valid driver’s license with a clean driving record
- Ability to travel as needed
- Flexibility with the schedule required
- Must be based within a reasonable commuting distance to the main residence
- Willingness to undergo a background check
- Must sign a Non-Disclosure Agreement (NDA)
- Legal to work in the U.S.
Salary and Benefits
The family is offering a competitive compensation package starting at $200k+ commensurate with experience.
