Family Office Assistant – New York City
Location: New York City, USA
Position: Full-Time, Permanent
Salary: Circa $100,000 per annum
Benefits: Medical insurance, 401(k) retirement plan and 10 days' paid time off (PTO), alongside a full benefits package.
We are looking for a highly organised, proactive and personable Family Office Assistant to join a private family office based in New York City.
This is a varied, hands-on position supporting the smooth day-to-day running of the family office, alongside assisting with personal projects, events, gifting and general administrative responsibilities. The ideal candidate will be someone who enjoys working in a busy environment, has a natural eye for detail and takes pride in ensuring everything runs smoothly behind the scenes. A flexible, discreet and hospitality-minded approach is essential.
This is a fantastic opportunity for someone who enjoys a varied role and would like to become part of a professional, supportive private family office team.
The position would suit someone who is naturally organised, enjoys helping others and is happy to take ownership of both routine responsibilities and unexpected requests.
Key Responsibilities
Office Management & Administration
- Oversee the day-to-day organisation and upkeep of the family office, ensuring spaces are well maintained and fully stocked.
- Manage office supplies, grocery orders, deliveries, mail and inventories.
- Welcome visitors and assist with meeting arrangements and hospitality.
- Coordinate the movement of items between properties when required.
- Liaise with building management regarding general communications, safety procedures and maintenance.
- Assist with ad hoc administrative tasks and special projects.
Family & Personal Support
- Assist with family projects, children's events and personal arrangements.
- Coordinate pet care and other household-related requests.
- Support travel preparations, gifting and personal errands.
- Provide additional assistance to the family office team as required.
Team Support & Coordination
- Manage staff uniform orders, replacements and inventory.
- Assist with onboarding new employees, including welcome materials, uniforms and workplace preparation.
- Coordinate team celebrations, birthdays, anniversaries and staff events.
- Support internal team activities and general office coordination.
Gifting & Seasonal Events
- Coordinate personal and corporate gifting throughout the year.
- Research, source, order, wrap and arrange delivery of gifts.
- Maintain gifting records, budgets and delivery schedules.
- Assist with seasonal decorations and holiday preparations across properties.
- Liaise with external suppliers to ensure gifting and event arrangements run smoothly.
Requirements for role:
- Must currently be based in New York City.
- Must have the legal right to work in the USA.
- Previous experience in an administrative, office support, personal assistant or similar role.
- Experience within a private family office, UHNW household or luxury hospitality environment would be advantageous.
- Excellent organisational skills with strong attention to detail.
- Confident managing multiple tasks and changing priorities.
- Proficient in Microsoft Office.
- Comfortable with a hands-on role involving errands, deliveries and occasional physical tasks
Salary & Benefits
- Salary circa $100,000 per annum, depending on experience.
- Comprehensive benefits package, including medical insurance.
- 401(k) retirement plan.
- 10 days' paid time off (PTO)
To apply: Please send your CV to natasha@bespokecrew.com.
All applications will be treated in the strictest confidence.
